A motor vehicle invoice is the official proof of purchase obtained when purchasing a vehicle, whether a motorcycle or a car. While seemingly simple, this document plays a crucial role in the ownership process, legal processing, and purchase transactions. Let's take a closer look at the complete definition and functions of managing motor vehicle invoices below!
What is a Motor Vehicle Invoice?
A motor vehicle invoice is an official document issued directly by a vehicle dealer or seller as legal proof of a purchase transaction. It contains important data, including:
- Purchaser's name,
- Dealer's name,
- Purchase price,
- Engine number,
- Chassis number,
- Specific vehicle information (type, year, color, etc.).
Invoices are usually provided together with other documents, such as the Vehicle Registration Certificate (BPKB) and Vehicle Registration Certificate (STNK), and are recognized by relevant agencies, such as the police and Samsat (State Vehicle Registration Agency), as part of the vehicle administration process.
7 Important Functions of Motor Vehicle Invoices
Based on the results of the top SERP content analysis, here are the main functions of motor vehicle invoices that you should know:
1. Proof of Legal Ownership and Legality
The invoice is the initial and crucial document that legally acknowledges vehicle ownership, especially before the BPKB (Vehicle Registration Certificate) and STNK (Vehicle Registration Certificate) are issued. Without an invoice, vehicle data validation at the police and Samsat (Vehicle Registration Office) can be disrupted.
2. STNK and BPKB Processing Requirements
The invoice must be attached when applying for a new STNK and BPKB. The data on the invoice serves as a legal reference for the relevant agencies.
3. Proof of Tax Payment
The vehicle price on the invoice is used in calculating the initial Motor Vehicle Tax (PKB).
4. Credit Application Document (Collateral)
When applying for used vehicle credit, the invoice serves as a reference for assessing the vehicle's validity, strengthening the creditor's sense of security.
5. Insurance Application
Before approving a policy, insurance companies often request a photocopy of the invoice to validate the vehicle's legality and determine the insurance premium.
6. Transfer/Change of Address (Domicile or Transfer of Ownership Between Regions)
When a vehicle is transferred or moved to another region/area, the invoice is a vital document that must be included as legal proof and a reference for vehicle data.
7. Legal Certainty When Buying and Selling Used Vehicles
For used vehicle buyers, possession of the invoice is initial proof that the vehicle is legally sound and not the result of a crime, such as theft.
Is an Invoice Required for a Vehicle Title Change?
Based on current regulations, an invoice is vital for processing the STNK (Vehicle Registration Certificate) and BPKB (Vehicle Ownership Registration Certificate) for a new vehicle. However, for vehicle title transfers (ownership transfers), an invoice is not always a mandatory administrative requirement, unless requested in certain special cases by the local Samsat (Vehicle Ownership Authority). However, you are still advised to retain the invoice as valid written proof of legality and a complete reference for vehicle data.
The Importance of Safeguarding Your Motor Vehicle Invoice
- Avoid the risk of loss or damage by scanning and storing a digital copy in the cloud/drive.
- Do not easily hand over the original invoice to anyone except authorized agencies (dealers, vehicle registration offices, leasing companies).
How to Process a Lost Vehicle Invoice
If you lose your vehicle invoice, you can still apply for a new one through an ATPM (Sole Agent for Brand Holders) or a legal invoice processing service that collaborates with the police. The steps are as follows:
- Contact the ATPM or authorized dealer for your vehicle brand.
- Prepare the following documents:
- Photocopy of the owner's ID card,
- Photocopy of the Vehicle Registration Certificate (STNK) and Vehicle Registration Certificate (BPKB),
- Police report of loss.
3. Complete the new invoice application form and pay the administration fee (average Rp. 300,000-Rp. 800,000 depending on location and brand).
4. Wait for notification from the ATPM/dealer until the invoice is ready for collection.
5. Once the invoice is ready, immediately validate its authenticity at the local Samsat/SKPD (Regional Government Agency).
Tip: Immediately process damaged or barely legible invoices, as failure to do so can delay insurance services or vehicle transfers whenever needed.
About Motor Vehicle Invoices
- What's the Difference Between an Invoice, a Vehicle Registration Certificate (STNK), and a Vehicle Registration Certificate (BPKB)? An invoice is a legal document for purchasing a vehicle; the STNK is proof of the vehicle's roadworthiness; and the BPKB is a certificate of permanent vehicle ownership issued by the National Police.
- What If You Buy a Used Motorcycle Without an Invoice? It's best to avoid transactions without an invoice, due to the risk of legal issues and the difficulty of transferring ownership/transferring ownership, as well as insurance/credit applications.
- How Long Does It Take to Issue a New Invoice? Generally, 1-4 weeks, depending on the car manufacturer/brand and the completeness of the documents.
Conclusion
A motor vehicle invoice is essential as proof of ownership, legality, and security in vehicle transactions. Keep your invoice safe, take care of it immediately if it's lost or damaged, and always have it with you when conducting transactions or handling vehicle administration. By understanding all the functions and procedures related to invoices, you'll be more prepared and secure in transactions and maintaining the legality of your motor vehicle.
BFI Friends, that concludes our discussion about motor vehicle invoices and other crucial matters. Given their crucial function, be sure to safeguard them as best as possible. Don't let them get lost or damaged.
Do you have an unused vehicle? Use your collateral at BFI Finance!
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