Car document removal (cabut berkas mobil) is the process of transferring vehicle data to another region, usually because you are moving to a new domicile or planning to sell the car — including when a used car transaction takes place across cities. This step is important to ensure that the vehicle's identity remains accurate based on the current registered location and does not cause administrative problems in the future.
If you want to know what needs to be prepared before handling the process, read this complete explanation on the requirements and estimated costs of removing car registration documents so the process becomes clearer and less confusing.
Understanding the Process of Removing Car Registration Documents
Removing car registration documents means deleting the vehicle's data from the official record so it is no longer listed as an active vehicle. This process is commonly done when the car has changed ownership, is severely damaged, or will no longer be used.
This step is crucial to ensure the previous owner’s name is no longer attached to the vehicle. If not handled immediately, the still-active data may cause problems, such as continuous tax liabilities or other administrative matters that should no longer apply.
To arrange the removal process, you need to prepare supporting documents such as vehicle papers and proof of ownership. Once everything is complete, the request can be submitted to the authorized office based on the applicable procedures. There will be fees charged depending on regional regulations so the process can run smoothly and systematically.
Types of Car Registration Document Removal
To ensure the procedure goes smoothly, it is essential to understand the two types of car registration document removal:
1. Removal Within the Same Region
This process is done when vehicle data is transferred to another Samsat office within the same regional area. The license plate number remains the same because the regional code does not change.
2. Removal Between Regions
This occurs when the vehicle is transferred to a different regional area, which results in the license plate number changing according to the destination region.
To make the process easier, ensure vehicle documents and proof of ownership are complete from the start to avoid issues during re-registration.
Requirements for Removing Car Registration Documents
Handling the removal of car registration documents will be much easier if all administrative requirements are prepared in advance. Complete documents speed up the verification process, reduce the risk of rejection, and prevent long queues at the Samsat office.
Here are the required documents:
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A photocopy of the vehicle owner’s ID card (KTP) that matches the data on the BPKB.
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Original and photocopy of the STNK for verification.
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Original and photocopy of the BPKB as official proof of ownership.
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Fiscal document (surat fiskal) for inter-province transfers.
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Power of attorney with stamp and a photocopy of the authorized representative’s ID (if handled by someone else).
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Application form available at the Samsat office.
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Proof of vehicle tax payment showing no outstanding dues.
With proper preparation, the removal process becomes smoother, more efficient, and minimizes obstacles.
How to Remove Car Registration Documents
The process is not as complicated as it seems as long as you understand the flow and prepare the requirements in advance.
Here are the steps:
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Check the vehicle's administrative status: Ensure there are no unpaid taxes and no legal issues.
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Complete the required documents: Prepare STNK, BPKB, and owner’s ID according to the vehicle data.
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Visit the Samsat office where the vehicle is registered: Submit the application and fill out the form provided.
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Proceed with vehicle physical inspection: Officers will match the chassis and engine numbers with the documented data.
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Pay the administrative fees: Pay the applicable fees and keep the proof of payment.
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Collect the document removal certificate: This document confirms that the vehicle data has been deleted and is ready for further processing at the destination region.
Cost of Removing Car Registration Documents
The cost of removing car registration documents — including those across provinces — varies depending on the type of vehicle and the Samsat office handling the process.
In general, the estimated costs are:
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Private cars: Rp250,000 – Rp500,000
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Commercial vehicles (buses or trucks): Rp300,000 – Rp750,000
Additional expenses may arise for:
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Document legalization
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Fiscal letters for inter-province transfers
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Delivery service fees when submitting applications online
If the STNK is missing, a replacement must be issued first before the removal process can proceed, as the STNK is a mandatory requirement.
It can be concluded that the process of removing car registration documents requires complete administrative requirements and proper planning. By understanding the overall procedure, you can manage each step more efficiently and avoid unnecessary delays.
During the process, in addition to preparing the required documents, sometimes additional funds are needed to cover administrative fees, document processing, and other supporting needs that may arise.
If you need extra financial assistance beyond the cost of removing registration documents, BFI Finance provides loan services with collateral such as motorcycle BPKB, car BPKB, or house/shop/office certificates to support the management of vehicle documentation.
BFI Finance is officially licensed and supervised by the Financial Services Authority (OJK) to ensure safe and reliable loan processing. The system is flexible and can be adjusted to your needs, including supporting financing for vehicle document transfers and data removal.
Do not let financial limitations hinder your administrative processes. With the right financial solution, removing car registration documents can be much easier, more practical, and more comfortable — all the way to completion.
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