Photocopy Business: Tips for Starting, Business Capital, and Profits

Admin BFI
3 August 2022
Photocopy Business: Tips for Starting, Business Capital, and Profits

Running a business now can be done only from home. One of the profitable home-based business prospects is a photocopying business. What is the range of home photocopying business capital that you think you need? Come on, see the full review below!

The photocopy business does look simple and does not bring profits that are not too big. In fact, this business has profitable business prospects, you know. Because people who need this service consist of many segments. Starting from students, employees, and many more.

Although people have carried out all activities with digital technology, the photocopying business has not been eroded by the times and is always needed. In addition, with the right business location balanced with the quality of service provided, you can achieve considerable profits.

Well, if you are interested in trying your luck through a photocopying business, let's look at the tips for running a photocopying business, as well as the range of business capital you need!


Tips for Starting a Copy Business

1. Choose the Right Business Location

It is undeniable that the location of the business is a determining factor for the success of your business, especially for this photocopying business. Photocopying is not a primary need such as food or clothing needs. Thus, choosing a business location that is close to the target consumer is something that should be considered. Choose a photocopy business location that is close to a school, campus, or office area. Usually, students and office workers need photocopying services to fulfill their daily tasks or work. If you are outside this area, there is a possibility that your photocopying business will not be too crowded.

2. Prepare Business Capital

Opening a photocopying business certainly requires no small amount of capital. Especially for the purposes of purchasing a photocopy machine and renting a place of business. One copier can be priced starting from Rp. 14,000,000. Meanwhile, if you choose to rent a strategic shophouse close to the school or office area, the rental price can start from IDR 1,000,000 per month.

For starters, you can start by buying 1 copier first. If your photocopying business has grown, you can consider adding a photocopying machine and other business assets.

Details of the range of photocopying business capital are explained at the bottom of this article.

3. Determine Affordable Service Prices

The price difference between one copying business and another is very thin. So, provide affordable prices to consumers. Generally, the price of a black and white photocopy per sheet starts from Rp. 100. The more copies that are photocopied, the cheaper the price will be. Meanwhile, the cost of laminating can range from Rp. 5,000.

The following is the price range for services that are usually provided by photocopying businesses:

  • Photocopy fee per sheet: starting from IDR 100
  • Lamination fee: starting from IDR 5,000
  • Cost of cover volume: starting from IDR 25,000
  • Paper cutting service fee: from IDR 5,000
  • Black and white printing fee: starting from IDR 200
  • Color printing fee: starting from IDR 500
  • Typing service fee: from IDR 5,000
  • Photo printing fee: Starting from IDR 1,000

4. Pay Attention to the Quality of the Photocopies

The next tip that is no less important is to pay attention to the quality of the photocopy. Provide photocopies that are neat, clear, and easy to read. Avoid pages that are cut off, or illegible due to being out of ink. Good photocopy quality will certainly have a positive effect on customers.

The quality of the photocopy can also be influenced by the quality of the photocopier. It's okay to spend on a photocopy machine that is quite expensive, but it can produce quality photocopies that are qualified.

5. Provide Satisfactory Service

In addition to offering good photocopies, customer service must also be maximized. Serve customers in a friendly and agile manner. These two attitudes must be possessed by employees who serve photocopying services to customers. Usually, every photocopy order requires a large number of photocopies, so the speed in photocopying the document must be considered, not forgetting to maintain the quality. In addition, friendliness to customers should not be separated from excellent service. Of course, customers will feel happy if they are served politely and friendly.

Having complete services ranging from photocopying to cover volumes of various types, will also add to the selling value of your photocopying business.

6. Keep Promoting

Although it sounds conventional, the photocopying business also still requires promotional activities. The right type of promotion to do is to use offline marketing. Making brochures or putting up banners is a promotional activity that can be done. As time goes by, people will begin to recognize the existence of your photocopying business with your promotional activities.

7. Sell Additional Products

So that the profits obtained from the photocopying business are maximized, also add additional products that are sold such as Office Stationery (ATK), stop maps, envelopes, stamps, and others. Also, pay attention to choosing the supplier of the product in order to get the best quality and price.

There is nothing wrong with adding services such as printing services, photo printing, and even credit counters. Don't forget to add a wi-fi service so that customers can easily access documents stored by email.

8. Expand Network

The last tip so that your photocopying business is growing is to continue to expand the relationships you have. You can work with government agencies, schools, and colleges to get the prospect of ordering in large quantities and continuously. You can distinguish the selling price between regular customers and customers from agencies that have been invited to work together.


Business Capital Range Details

After knowing the tips for starting a photocopying business, here is an estimate of the initial capital needed, monthly operating costs and the estimated profit obtained in running a photocopying business.

Initial Capital

No. Item Quantity Cost per Quantity Total
1. Photocopier 1 Rp 14.000.000 Rp 14.000.000
2. Paper cutter 1 Rp 200.000 Rp 200.000
3. Office equipment (ATK)   Rp 2.000.000 Rp 2.000.000
4. Tables and Chairs   Rp 600.000 Rp 600.000
5. Glass display case 2 Rp 1.250.000 Rp 2.500.000
6. Computer 2 Rp 3.500.000 Rp 7.000.000
7. Printers 2 Rp 400.000 Rp 800.000
8. Laminating machine 1 Rp 650.000 Rp 650.000
9. The cost of renting a place of business 1 year Rp 10.000.000 Rp 10.000.000
      Total Rp 37.750.000


The total initial capital required is IDR 37,750,000. The nominal can be more or less in accordance with the equipment and equipment that you manage. The calculation above is an assumption if the business activity rents a place of business. If you do it at home, of course, it will cut your initial capital.


Monthly Operating Cost

No. Item Total Cost
1. Photocopy Paper and Ink Rp 2.000.000
2. Machine maintenance fee Rp 500.000
3. Electricity fee Rp 500.000
4. Employee salary (1 person) Rp 1.100.000
5. ATK Equipment Rp 500.000
6. Others Rp 300.000
  Total Rp 4.900.000


The total monthly operational cost for this photocopying business is IDR 4,900,000. This calculation also fluctuates every month and depends on activities and needs that arise every month.


Estimated Profit

Assume that the monthly income from the photocopying business is as follows:

  • Photocopy of 150 x 500 x Rp 100 = Rp 7,500,000
  • ATK Sales Rp 600,000
  • Volume cover 30 x IDR 25,000 = IDR 750,000

So, the advantages are:


Gross profit= IDR 5,000,000 + IDR 600,000 + IDR 750,000 = IDR 8,850,000

Net profit= IDR 8,850,000 – IDR 4,900,000 = IDR 3,950,000


Thus, the net profit obtained from the above income assumption is IDR 3,950,000 per month. This amount is of course different, depending on the number of incoming order requests.



Well, that's an explanation of the details of photocopying business capital and tips on starting a business. Indeed, the capital required is quite large, but if you are interested in starting a business and need additional business capital, BFI Finance can help. Through business capital loans with vehicle BPKB guarantees and House Certificates, you have the opportunity to get loans with low-interest rates, high ceilings, and various tenors. Plus, in August 2022, BFI Finance has a #PastiMerdeka promo where debtors have the opportunity to get cashback of up to Rp. 77 Million Rupiah! The full terms and conditions can be accessed via the following link.

Other information and conditions related to loan applications through BFI Finance can be accessed at the link below.


Information on Application for BPKB Motor Guarantee Loans

Information on Application for Car BPKB Guarantee Loans

Information on Submitting a Home Certificate Guaranteed Loan


Hopefully, this article is useful, BFI pal. #SelaluAdaJalan with BFI Finance.

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